Call for Participants – Database of African Theses and Dissertation (DATAD-RIII) Workshop, September 12-14, 2017

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Call for Participants – Database of African Theses and Dissertation (DATAD-RIII) Workshop, September 12-14, 2017

The Association of African Universities, AAU and Academy of Sciences of South Africa, ASSAf jointly invites you to the DATAD-R III workshop. This workshop is the third component following the past two successful DATAD workshops (2016 that set out standards and criteria for harvesting, and 2017 that provided hands-on training for both Librarians and IT support staff for University libraries). The AAU has secured funding to organize the DATAD-RIII workshop in Pretoria, South Africa from September 12-14, 2017

The workshop will build on the gains made following the past two workshops and will provide librarians and IT support staff in libraries more hands-on skills to set up Institutional Repositories (IR) platforms in their institutions and to efficiently manage such platforms.

Although this workshop is targeting institutions that were part of the first two workshops, new institutions seeking to setup IRs or old ones seeking to join the DATAD-R platform are all welcome to register and participate in the workshop. Based on feedback from the two workshops, more time has been allocated for hands-on practicals and there will be two sessions again namely

  1. IR management training for the librarians and
  2. IR setup, configuration and customization for IT staff.

There will also be interpretation services for francophone participants. The university librarians from francophone Africa are strongly encouraged to participate in this workshop. See below the program structure event for the meeting.

Day 1

  • Introduction to DSpace
  • Creating users and user groups
  • Creating communities and collections
  • Assigning roles and establishing workflows

IT group

  • Setting up an IR server
  • Installing DSpace

Day 2

  • Content preparation and uploading and management
  • Item mapping within collections
  • Editing content
  • Harvesting
  • Embargoes


IT group

  • Configuration DSpace,
  • Customizing DSpace,
  • Integrating DSpace into institutional website


Day 3 (both groups)

  • Content development and management
  • Making your repository more visible by means of
    • URI/DOI
    • Google analytics
    • RSS feeds
    • Other social media platforms
  • Tracking visits through online statistical monitoring



The registration fee is $400 per participant from AAU member institutions and $500 from non-member institutions and will cover the cost of snacks, lunch and training materials. Interested participants are kindly requested to register with the Association of African Universities before August 25, 2017, to allow time for visa processing.  Participants will cover their cost of travels /air ticket and accommodation.

Registration Link is available via this link….

Institutions are greatly encouraged to sponsor two persons (a Librarian and an IT person) for the workshop to aid their institutional repository technical setup and management.

For further information please contact: Abednego Corletey (, copy Nodumo Dhlamini (


Prof Etienne Ehile

Secretary General

Association of African Universities

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